How to Prepare and Submit a CICOES Proposal

Process overview

CICOES-UAF can only process proposals for NOAA non-competitive funding, which is funding received without having to respond to a request for proposals (RFP). The basic steps to funding include:

  1. Find a NOAA funder
  2. Choose a funding pathway
  3. Establish an agreement
  4. Submit a proposal by the deadline

Find a NOAA funder

A funder is a NOAA colleague or Program Manager (PM) who agrees to fund the work. For more information on how to connect with a Program Manager, please contact Uma Bhatt.

Choose a funding pathway

Most funded projects result from direct networking with Federal colleagues in regional or national headquarters, understanding NOAA mission/needs, and meeting researchers at the NOAA Laboratories—PMEL, AFSC, NWFSC—that partner with this Cooperative Agreement (CI), via funding pathways:

  • Pathway 1: If you collaborate with NOAA colleagues who get a project funded internal to NOAA, they can include funds that would cover your work on the project. Then your colleague would serve as a PM and fund you through the CI to do this work.
  • Pathway 2: Your work is recognized by a NOAA PM, then a NOAA PM may approach you to do this work that would be funded through the CI.
  • Pathway 3: You identify a project that is critical for NOAA and you convince potential funders at NOAA that they need this done and to fund this work.
  • Pathway 4: A NOAA regional or national office identifies a critical need and reaches out to you to do a project. These may include time sensitive operational products that can be created quickly in response to an extreme event or political request.
  • Pathway 5: There are also rare occasions where NOAA will issue limited scope RFPs (e.g. Hurricane Sandy, ‘Omics) that are directed to one or more CIs.

Establish an agreement

To contribute a proposal, researchers will first establish an agreement with a NOAA PM before a proposal is submitted. This agreement must include:

  • Work to be performed. The scope of work must fall within one of the nine CICOES research themes.
  • Period of performance in which the work is to be completed
  • Financial amount the NOAA PM is willing and able to fund
  • Required documents
    • Routing form
    • Abstract and statement of work
    • Budget and budget justification
    • CICOES-UAF questionnaire
    • Possibly additional documents, such as a CV—check with your PM

Submit a proposal by the deadline

First: Contact Sarah Garcia to communicate your plan to submit a proposal via the CICOES Cooperative Institute. Then you will work with your department-level proposal coordinator to complete the documents needed, using the CICOES templates provided by Sarah.

We have very little flexibility on these due dates, as NOAA requires time to review, process, and fund all of these proposals. If you miss the April 9 deadline, we will attempt to submit the proposal, but it is no guarantee that we will be successful.

If this timeline is too short or you are initiating potential collaborations with NOAA partners, all  is not lost. There will be an opportunity to submit proposals in the fall for the next fiscal year.

uma bhatt

Uma Bhatt, Associate Director, CICOES-UAF

Dr. Bhatt provides administrative oversight, connects NOAA scientists with University of Alaska research talent, explores new opportunities for CICOES-UAF, and actively participates in CI meetings.

Contact Uma Bhatt

sarah garcia

Sarah Garcia, Administrator, CICOES-UAF

Sarah oversees proposal preparation and submission to CICOES-UW, post award administration of projects funded under the CICOES-UAF award, annual report preparation, and other administrative activities.

Contact Sarah Garcia

Submit a multi-year proposal

You may submit a multi-year proposal, but any money that you request must be paid in full.

If you have a multi-year proposal and the Project Manager can only pay for the first year now:

  1. Submit a proposal for only one year
  2. At the end of the Statement of Work, note that this is intended to be a multi-year project, and the next year’s cost is anticipated to cost $X.

The CICOES cooperative agreement ends June 30, 2025; therefore, all projects must currently conclude by this date. In the last year of this cooperative agreement, CICOES will seek a 5-year renewal.

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